Create an invoice for a patient covered by Medicare (bulk bill) or DVA.
Important billing considerations:
- Online Patient Verification should be performed when Attending a patient to ensure claims can be made.
- For Medicare patients 14 or under, the parent must be added as an account payer.
- If the patient is 15 or older and linked to their parents' Medicare Card, the parent will receive the rebate.
Medicare Card requirements for claims:
- The Surname and First name must be an exact match to the names on the Medicare card.
- The Initial is optional, but if it's entered in the Initial field in Patient Details, it must be the same as the Medicare card.
- Medicare number must include the Individual Reference Number (IRN).
Create an invoice
To bill an attended patient and submit a claim:
- Go to Zedmed's Reception tab.
- From the Appointment Grid or Office Waiting Room, right-click the patient and select Bill.
The New Invoice screen will open. - Check the Payer field shows DVA or Medicare.
- For specialists, check that the Referral Dr field has the referer selected.
- Add the service items to the invoice.
If the Doctor Assigned Billing Codes field has item/s added by the practitioner, select Add All to add the codes.
To add manually, enter the item code into the Item# field, press Tab to populate the fields then select the Add button. - Select the Bulk Bill or DVA button at the bottom of the screen to submit the claim.
Option: Select Suppress to review and submit the claims at the end of the day. - Select Ok on the assessment dialog.
If an error occurs, use Acc Enquiry in the Patient Record to make any necessary changes to the invoice and complete the workflow. - Select Print or Continue (to close the dialog)
• Print will print out the claim details, including any remittance advice.
• The Appointment Grid will display a $ icon next to the patient (in Zedmed 3.6 or later).
• To modify a service, select it and select Change. This will place the service into the editable fields.
• To delete a service, select it and select Change, then select Delete.